Request for Tender – CSP Strategic Plan

Request for Tender – Cork Sports Partnership Strategic Plan 2023 – 2028

Cork Sports Partnership wishes to engage a consultant to facilitate the development of the 2023 – 2028 strategic plan (including a review of the previous plan) for participative sport and physical activity.

Requirements

The consultant will facilitate all aspects of the review of the previous plan, the preparation and development of a new comprehensive and concise strategic plan for 2023-2028 including the writing of same to final stage.

Closing date for receipt of  tender applications is Friday 8th September 2023 at 5 pm. Please note late applications will not be considered. 

 

Essential Requirements:

Tasks in the development of the Strategic Plan 2023-2028 to be completed by the consultant:

A review of the previous plan to outline:

• The changing context in which the Local Sports Partnership has worked to date (and the context against which the next strategic plan will be developed)
• Achievements and shortcomings of the previous strategic plan to be both qualitative and quantitative.
• A summary of how the delivery of the previous strategic plan has been viewed by staff, board members (and the agencies they represent) and key stakeholders such as sports clubs, representatives of target groups identified for interventions etc.
• A summary of learning from the review.
• A proposed set of priority themes with broad objectives and actions (set out in order of priority) for the new strategic plan of the Local Sports Partnership.
• Any additional recommendations that the external reviewer wishes to make
• Consultation with the Sports Partnership Team in the form of 3 face-to-face meetings and, as necessary, email and telephone communication.
• Board development and planning workshop with the CLSP Board of Directors involving debate on vision, mission, goals, objectives and key issues for sport and recreation.
• Four Public consultation meetings to be conducted at various locations in Cork City (2 areas) and Co. Cork. (2 areas)
• Consultations to be conducted with key agencies during working hours.
• Presentation of draft framework document to board of CLSP and key stakeholders for comment
• Write up of final strategy taking into account feedback and suggested changes from CLSP and key stakeholders
• All consultations are to be completed by March 2024.

The final plan should be presented to a high standard of quality which meets the requirements of Sport Ireland and its Strategic Planning guidelines and must be comprehensive in its assessment of:

• The current standing of Cork Sports Partnership CLG in the Community
• The Internal Environment
• The External Environment
• SWOT Analysis
• The Vision, Mission Statement, key thematic areas and objectives

Approach:

• Build on existing data and consider current and future strategy in the context of relevant plans/strategies eg. National Sports Policy, Sport Ireland Strategy, National Physical Activity Plan, Irish Sports Monitor, and relevant stakeholder policies.
• Quantitative and Qualitative data from feedback from stakeholders and consultations and interviews and focus groups.
• The successful consultant will have responsibility for driving the initiative which will draw on their necessary expertise and knowledge and will be expected to make recommendations and draw conclusions as appropriate.

Responses must include:

• Process/ timetable listing key milestones (for reporting progress on various stages of development) and dates for meeting the deadline
• Methodology to be used
• Description of  expertise and experience (including team members, if relevant)
• Detailed budget
• Breakdown of time allocations
• Identification of any conflicts of interest
• Referee: contact details must be supplied for 2 referees’ that the management group can contact who has used the proposed consultant for similar/ related work and two examples of similar work carried out (reference or provide two plans produced)

Budget:

The budget available for the total project is limited. Please outline clearly all fees. A detailed breakdown of costs associated with all elements of the project should be submitted. A current tax clearance certificate will be required.

This contract will be awarded on the basis of a fixed price contract, and as such, all costs must be quoted (and clearly indicated) as a fixed price in Euro.

The successful consultant is expected to work within the agreed budget and report regularly on budgetary issues. Consideration will be given to competitive tenders.